We hear you. You’ve got so much to do, but there’s just not enough hours in the day. We get it. Believe us we do and we have got an easy fix for this.
No, we are not going to add extra hours to the day. (24 hours is enough, thank you very much). But we are going to show you an easy and efficient method to maximize your time while being productive. Whether you are at work, at school or at home. This method is called the Pomodoro Method.
The Pomodoro method is a time management technique that uses a timer to break down your work time into intervals, usually 25-30 minutes which are then separated by short breaks. It was developed by Francesco Cirillo in the 1980s, while he was still in college. Like most college students, Francesco Cirillo struggled with finding enough time to study. And that was how the Pomodoro method was born. He needed to not just study, but to maximize his time as well. He named the method after the tomato shaped timer he used to keep track of his study time in college. See, pomodoro actually means tomato in Italian language. Though the Pomodoro method was originally invented for studying, it can be used for other activities such as; writing, designing, coding, filing, grading, and basically any busy job where you do not need to be distracted and occasionally need to come up for air.
The Pomodoro method was made to enable people work with the time they have and not against it. It works in 6 easy steps and you are going to need; a notepad, a timer and a lot of focus because you are about to get productive. Alright, here goes;
- Pick a task: A task that you need to accomplish on time and need to focus on.
- Set a Timer: You can use whatever timer you have; your phone or an actual timing device. Now, this timer should be set for 25 – 30 minutes. After you set the time, work non-stop for the duration of the time you have set.
- Listen for the Buzzer: When the buzzer sounds after your set time. Take a 2 – 3 minutes’ break. During this break you can stretch, move around or take deep calming breaths. Whatever works for you.
- Repeat: Reset the timer for another 25 – 30 minutes and continue working. When the time sounds, you will take another 2-3 minutes’ break.
- Take a (longer) Break: After 4 sessions comprising of 25 – 30 minutes each, take a longer break of 20 – 30 minutes. During this break you can take a short nap or watch a comedy. Again whatever works for you.
- Keep a Record: Record each session on the note pad next to you.
There you have it, simple and effective! The Pomodoro method doesn’t just help you manage time and stay focused, it eliminates Procrastination too. Now you can get that thing done. You know, that thing you said you were going to do last month but didn’t because it just felt too overwhelming.
A great thing about the Pomodoro method is that it helps you know how long a task takes. And it is even better if you have a lot of repetitive work to do. With a 25-30-minute interval, you have enough time to do a lot of work (time that doesn’t feel drawn out or exhausting) and you have breaks to come up for air so that you don’t feel overwhelmed.
Another great thing about the Pomodoro method is; it is perfect for your work from home situation. If you’ve just had to get used to working from home, creating a structured time might be difficult. You may not be able to get all of your work done like you normally would at the office because of all the new distractions. This is why the Pomodoro method is perfect. It will keep you timed and focused and provide sufficient breaks.
But for the pomodoro method to really work, it is important that you stay in a quiet and productive space where you can banish all distractions. Also, if you are just starting out, there is no need to start with four (25-30 minutes) Pomodoro sessions at once. You can just start with 2 and build your pace up from there. The important thing is to; manage time, get rid of distractions and stay focused.
It’s a new month and we’d love nothing more than having our productivity on a whole new level. So, here’s to a productive second half of the year. Let’s get to work!